Get started building your own custom Workflows with our step-by-step guide.
- Step 1: Upload your PDF(s)
- Step 2: Create your Webform(s)
- Step 3:Adding signer(s)
- Step 4: Test and publish
- Step 5: Collect submissions
- Bonus Step: Integrate
Step 1: Upload Your PDF(s)
1. Gather your docs
Before you start your Workflow, find or create Word Doc or PDF versions of the document(s) you want to include. Using fillable PDFs or creating documents with text tags can streamline the configuration process!
2. Start a new Workflow
From the Workflow dashboard, click “+ New Workflow”. Either click to upload or drag in your first document. Add more documents using the “+ Add Documents” button in the Workflow editor.
3. Configure your PDF(s)
Draw and configure PDF fields as necessary. Check that your PDF fields are named clearly as many fillable PDFs are preformatted with unintelligible field names - this will save you time later.
Additional resources
Still need help with step one? Check out these help center articles:
Step 2: Create your Webform(s)
Now that you have uploaded and configured your PDFs, you’ll need to add and/or configure the corresponding webform fields.
1. Create page breaks
To get a sense of the overall flow of the webform, it is a good idea to start by creating the page structure. Page breaks are helpful for organizing information and keep any one page from feeling too overwhelming for someone completing the webform. Users will be able to save their place in the webform and return to it later.
2. Connect your PDF fields to your webform
After you have a page structure, connect your PDF fields to a webform. A single webform field (like a name or an address) can map to multiple fields on your PDFs.
3. Add unconnected input fields
Add unconnected webform fields to collect additional information that does not get passed onto the PDF such as file uploads. Unconnected webform fields are commonly used to create logic branches.
4. Add logic
Add logic to webform fields or entire pages to make your webform experience clean and streamlined. You can test your logic as you build your webform by clicking on the play button icon at the top of the webform builder.
Additional resources
Still need help with step two? Check out these help center articles:
Step 3: Adding signer(s)
If needed, add signers to your PDF. Otherwise, skip to the next step!
1. Capture signer info
If you want signer information to be dynamic, make sure you are capturing both name and email address for each signer in your webform. If they don’t already exist, add those unconnected webform fields now!
2. Create signers and roles
From your PDF, navigate to the Signers tab. Create signers with dynamic or static names and email addresses in the order you want them to sign.
3. Assign signers to PDF fields
Click into each of your signature fields (including signature dates, signer initial, and signer names) and assign them to one of the signers you just created.
Additional resources
Still need help with step three? Check out these help center articles:
Step 4: Test and publish
1. Configure Workflow settings
The final step to set up your Workflow is to configure the settings to your liking. From the Settings page, you can adjust and customize a variety of settings, from who receives email notifications when a submission is complete to additional accessibility controls you’d like to add to your Workflow.
2. Publish your Workflow
Once you have added your documents, created your webforms, configured any signers, and saved your settings, your Workflow is ready to publish! Publishing your Workflow does not mean you have to send it out right away, but you will not be able to test it end-to-end or share until it is published.
3. Create a test submission
As a final step, it is best practice to run an end-to-end test of your Workflow to ensure your webform is working as expected and your PDF output is the way you want it. From the Workflow’s dashboard, click the beaker to start a new test submission and complete it until the end. Test submissions are always free and will never count against any plan limits.
Additional resources
Still need help with step four? Check out these help center articles:
Step 5: Collect submissions
Anvil automatically creates a new unique Workflow submission from the base url, which gives you a lot of options for sharing. Here are a few suggestions for getting started:
- Email a link to your Workflow
- Host a link to your Workflow on your website
- iFrame your Workflow
- User Zapier to automatically start and share a Workflow
Once the submissions have started rolling in, you and any team members you invite to join your Anvil organization can access them from the dashboard.
1. Search Workflow submissions
You can easily search through all your submissions to find the exact ones you need. Search by name or filter by Status, Visibility, and Date Range.
2. Download submission data and files
Once you have found the submission or set of submissions you are looking for, you can easily export their data and files.
Additional resources
Still need help with step five? Check out these help center articles:
Bonus Step: Integrate
Once you have automated your paperwork via Workflows and are collecting data, you can easily connect and extend automation across your tech stack.
1. No-code integration with Zapier
Anyone can use Zapier to share data and automatically trigger customized events between your Workflow and over 4,000 other applications. Connect to Zapier here.
2. Talk to your developer
Achieve truly seamless integration with our full suite of webhooks and APIs. Share this documentation with your developer - we know they'll love it!